(a) Except as otherwise provided
by the act, public announcement of meetings open to public observation
and meetings to be partially or completely closed to public observation
pursuant to section 261b.8 of this part will be made at least one
week in advance of the meeting. Except to the extent such information
is determined to be exempt from disclosure under section 261b.5 of
this part, each such public announcement will state the time, place
and subject matter of the meeting, whether it is to be open or closed
to the public, and the name and phone number of the official designated
to respond to requests for information about the meeting.
(b) If a majority of the members of the agency determines
by a recorded vote that agency business requires that a meeting covered
by subsection (a) of this section be called at a date earlier than
that specified in subsection (a), the agency will make a public announcement
of the information specified in subparagraph (a) of the earliest practicable
time.
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(c) Changes in the subject matter of
a publicly announced meeting, or in the determination to open or close
a publicly announced meeting or any portion of a publicly announced
meeting to public observation, or in the time or place of a publicly
announced meeting made in accordance with the procedures specified
in section 261b.9 of this part will be publicly announced at the earliest
practicable time.
(d) Public announcements required
by this section will be posted at the Board’s Public Affairs Office
and Freedom of Information Office and may be made available by other
means or at other locations as may be desirable.
(e) Immediately following each public announcement required by this
section, notice of the time, place and subject matter of a meeting,
whether the meeting is open or closed, any change in one of the preceding
announcements, and the name and telephone number of the official designated
by the Board to respond to requests about the meeting, shall also
be submitted for publication in the Federal Register.
