(a) Wherever it is required
that there be retained either the original or a copy or reproduction
of a check, draft, monetary instrument, investment security, or other
similar instrument, there shall be retained a copy of both front and
back of each such instrument or document, except that no copy need
be retained of the back of any instrument or document which is entirely
blank or which contains only standardized printed information, a copy
of which is on file.
(b) Records required by this
chapter to be retained by financial institutions may be those made
in the ordinary course of business by a financial institution. If
no record is made in the ordinary course of business of any transaction
with respect to which records are required to be retained by this
chapter, then such a record shall be prepared in writing by the financial
institution.
3-1703.41
(c) The rules and regulations issued by the Internal
Revenue Service under 26 U.S.C. 6109 determine what constitutes a
taxpayer identification number and whose number shall be obtained
in the case of an account maintained by one or more persons.
(d) All records that are required to be
retained by this chapter shall be retained for a period of five years.
Records or reports required to be kept pursuant to an order issued
under section 1010.370 of this chapter shall be retained for the period
of time specified in such order, not to exceed five years. All such
records shall be filed or stored in such a way as to be accessible
within a reasonable period of time, taking into consideration the
nature of the record, and the amount of time expired since the record
was made.
