Certain types of costs that
are considered to be directly incurred costs and, consequently, reimbursable
are detailed in section 219.3 of the regulation. In addition, the
limitations on the amount of reimbursable costs are established. Reimbursable
costs fall into three categories: (1) search and processing costs,
(2) reproduction costs, and (3) transportation costs.
Search time includes direct personnel
time “incurred in locating and retrieving, reproducing, packaging
and preparing financial records for shipment.” Specific salaries of
personnel involved are not to be included, nor are salaries or fees
for analysis of the material or expert advice concerning the material.
The rate allowed for search and processing is $10 per hour per person.
(§ 219.3(a))
Reproduction costs are those costs incurred in making
copies of the requested information. Financial institutions may be
reimbursed at 15 cents per page for copies of documents, and they
may be reimbursed for the actual cost of photographs, film, and similar
materials. (§ 219.3(b))
Transportation costs include directly incurred and necessary
costs to transport personnel for retrieval of the information and
to convey the material itself to the place of examination. Under these
circumstances, the actual transportation costs are reimbursed. (§ 219.3(c))
