(a) With respect to each deposit
of funds, account opened or line of credit extended after the effective
date of these regulations, a casino shall, at the time the funds are
deposited, the account is opened or credit is extended, secure and
maintain a record of the name, permanent address, and social security
number of the person involved. Where the deposit, account or credit
is in the names of two or more persons, the casino shall secure the
name, permanent address, and social security number of each person
having a financial interest in the deposit, account or line of credit.
The name and address of such person shall be verified by the casino
at the time the deposit is made, account opened, or credit extended.
The verification shall be made by examination of a document of the
type described in section 1010.312 of this chapter, and the specific
identifying information shall be recorded in the manner described
in section 1010.312 of this chapter. In the event that a casino has
been unable to secure the required social security number, it shall
not be deemed to be in violation of this section if it has made a
reasonable effort to secure such number and it maintains a list containing
the names and permanent addresses of those persons from who it has
been unable to obtain social security numbers and makes the names
and addresses of those persons available to the Secretary upon request.
Where a person is a nonresident alien, the casino shall also record
the person’s passport number or a description of some other government
document used to verify his identity.
(b) In addition,
each casino shall retain either the original or a copy or reproduction
of each of the following:
(1) A record of each receipt (including
but not limited to funds for safekeeping or front money) of funds
by the casino for the account (credit or deposit) of any person. The
record shall include the name, permanent address and social security
number of the person from whom the funds were received, as well as
the date and amount of the funds received. If the person from whom
the funds were received is a non-resident alien, the person’s passport
number or a description of some other government document used to
verify the person’s identity shall be obtained and recorded;
(2) A record of each bookkeeping
entry comprising a debit or credit to a customer’s deposit account
or credit account with the casino;
(3) Each statement, ledger card or other
record of each deposit account or credit account with the casino,
showing each transaction (including deposits, receipts, withdrawals,
disbursements or transfers) in or with respect to, a customer’s deposit
account or credit account with the casino;
(4) A record of each extension of credit
in excess of $2,500, the terms and conditions of such extension of
credit, and repayments. The record shall include the customer’s name,
permanent address, social security number, and the date and amount
of the transaction (including repayments). If the customer or person
for whom the credit extended is a non-resident alien, his passport
number or description of some other government document used to verify
his identity shall be obtained and recorded;
(5) A record of each advice, request or
instruction received or given by the casino for itself or another
person with respect to a transaction involving a person, account or
place outside the United States (including but not limited to communications
by wire, letter, or telephone). If the transfer outside the United
States is on behalf of a third party, the record shall include the
third party’s name, permanent address, social security number, signature,
and the date and amount of the transaction. If the transfer is received
from outside the United States on behalf of a third party, the record
shall include the third party’s name, permanent address, social security
number, signature, and the date and amount of the transaction. If
the person for whom the transaction is being made is a non-resident
alien the record shall also include the person’s name, his passport
number or a description of some other government document used to
verify his identity;
(6) Records prepared or received by the casino in the ordinary course
of business which would be needed to reconstruct a person’s deposit
account or credit account with the casino or to trace a check deposited
with the casino through the casino’s records to the bank of deposit;
(7) All records, documents
or manuals required to be maintained by a casino under state and local
laws or regulations, regulations of any governing Indian tribe or
tribal government, or terms of (or any regulations issued under) any
Tribal-State compacts entered into pursuant to the Indian Gaming Regulatory
Act, with respect to the casino in question.
(8) All records which are prepared or used
by a casino to monitor a customer’s gaming activity.
(9) (i)
A separate record containing a list of each transaction between the
casino and its customers involving the following types of instruments
having a face value of $3,000 or more:
(A) Personal checks (excluding
instruments which evidence credit granted by a casino strictly for
gaming, such as markers);
(B) Business checks (including casino checks);
(C) Official bank checks;
(D) Cashier’s checks;
(E) Third-party checks;
(F) Promissory notes;
(G) Traveler’s checks; and
(H) Money orders.
(ii) The list will contain
the time, date, and amount of the transaction; the name and permanent
address of the customer; the type of instrument; the name of the drawee
or issuer of the instrument; all reference numbers (e.g., casino account
number, personal check number, etc.); and the name or casino license
number of the casino employee who conducted the transaction. Applicable
transactions will be placed on the list in the chronological order
in which they occur.
(10) A copy of the compliance program described
in section 1021.210(b).
(11) In the case of card clubs only, records of all currency transactions
by customers, including without limitation, records in the form of
currency transaction logs and multiple currency transaction logs,
and records of all activity at cages or similar facilities, including,
without limitation, cage control logs.
(c) (1) Casinos which input, store,
or retain, in whole or in part, for any period of time, any record
required to be maintained by section 1010.410 of this chapter or this
section on computer disk, tape, or other machine-readable media shall
retain the same on computer disk, tape, or machine-readable media.
(2) All
indexes, books, programs, record layouts, manuals, formats, instructions,
file descriptions, and similar materials which would enable a person
readily to access and review the records that are described in section
1010.410 of this chapter and this section and that are input, stored,
or retained on computer disk, tape, or other machine-readable media
shall be retained for the period of time such records are required
to be retained.
